Update registration

Change in senior leadership

If any of the people in the following positions have changed, they need to sign a statutory declaration:

• Chief executive officer
• Principle executive officer
• Director
• Shareholder
• Senior officer

You must also include a cover letter that consists of the new person’s:

• full name
• position title
• mobile or telephone number
• email address.

Send the signed and witnessed statutory declaration and the cover letter to vrqa.vet@education.vic.gov.au.

Change of day-to-day contact person

If your day-to-day contact has changed, you need to send us a notification on your organisation’s letterhead with the following:

• full name
• position title
• mobile or telephone number
• email address.

Email the document to vrqa.vet@education.vic.gov.au.

Any change to the legal entity during a sale or restructure will require a new RTO application. Any person or organisation wanting to buy or sell a VRQA registered RTO should contact the VRQA for advice.

Follow these guidelines for your RTO if you need to:

• change the legal entity
• sell or transfer ownership
• merge or split ownership
• make substantial changes to control, management, or operations
• cease operation.

If your RTO’s financial circumstances change, we may review your financial viability.

We will contact you to request information so we can conduct the assessment.

Training package products

New versions of training package products are published on training.gov.au.

When a new version of a product is released, there is a 12-month transition period.

During the transition period, you must:

• update teaching materials
• transition students to the new version if they are not due to complete the previous version during this period.

Extend the end date of a training package product

Email us to apply for an extension of a product end date.

View the list of training package products with extended transition end dates.

New versions of products or courses can be equivalent or non-equivalent to the existing version.

Equivalent versions

Non-equivalent versions

The process for transitioning varies depending on whether the version is equivalent or non-equivalent.

You can apply to add a new training package product or accredited course to your RTO’s scope.

There is a fee(opens in a new window) for each additional product or course.

You must provide evidence that your RTO is ready to deliver the training.

The requirements are in the application Form B (see How to apply).

Get additional approvals before submitting your application if the new product or course requires them.

Delivery of standalone units

You may wish to deliver a unit of competency on its own.

You must apply to us to do this if the unit belongs to a qualification on your RTO's scope but is not a core or elective unit listed in the training package.

We assess RTOs more rigorously when they transition to a non-equivalent training package product or accredited course.

You must apply to transition to the new version using Form B (see How to apply).

You need to provide evidence that your organisation is ready to deliver the training.

The requirements are in the application form.

You must pay a fee(opens in a new window) for each non-equivalent product or course.

If the product or course requires additional approvals, ensure you have these before submitting your application.

You must apply to transition to an equivalent training package product using Form B (see How to apply) if you do not have a standing application.

You must do this before the end of the transition period.

There is no fee for transitioning to an equivalent product.

Training and Education (TAE) products qualify staff to teach vocational education and training.

Applications for adding TAE products to your scope of registration are made using Form B (see How to apply) and are subject to an external audit.

A fee applies for adding TAE products.

You must make sure that the product or course you are removing does not have any current enrolments, outstanding certificates, or statements of attainment.

Complete Form B (see How to apply) and follow the submission instructions.

There is no fee for removing products or courses from your scope.

We will contact you to confirm that we have removed the product or course.