Register a training organisation You can register your training organisation for up to 5 years.
Preparing to register a training organisation is a detailed process that takes some time.
How to register your training organisation Open all
1 Plan your application Before submitting your application, we recommend that you determine:
the demand and competition in your area the financial commitment staffing requirements the premises, infrastructure and equipment required legal requirements. 2 Attend a pre-registration briefing You must attend a pre-registration session.
These sessions explain:
financial management requirements audit processes legal requirements policies and procedures regulatory requirements your responsibilities and compliance. To find out when pre-registration sessions are taking place, email vrqa.vet@education.vic.gov.au .
3 Determine the scope of registration The scope of your registration is the type of vocational education and services you plan to deliver.
You can offer vocational education and services in:
training and assessment assessment only. Types of vocational education A VRQA-registered RTO can deliver:
training package products accredited courses. What is a training package? The Australian Government Department of Employment and Workplace Relations is responsible for training packages.
Training packages will include:
qualifications, such as certificates and diplomas individual units of competency. Qualifications consist of a set of compulsory and optional units of competency that students complete to obtain a qualification.
What is an accredited course? Individuals, groups or businesses create courses. National and state authorities then accredit these. We accredit courses in Victoria.
Accredited courses can lead to qualifications, such as certificates or diplomas. Find out more about Course accreditation .
You can search the national register and state register for training packages and accredited courses.
4 Get additional approvals Education copyright licence Educational institutions, including RTOs, have copyright permissions allowed under the Copyright Act 1968 .
You must obtain a Statutory Education Licence that permits you to copy and communicate certain materials for educational purposes.
Without this licence, you cannot reproduce or communicate any third-party material from any source.
You need to apply to the Copyright Agency and Screenrights for Statutory Education Licences.
Approvals from other agencies You may need to apply for approval or permits from another organisation or authority for some courses.
You need to obtain these approvals before applying for VRQA registration. Include the agency’s approval in your application.
To find out whether you need additional approvals:
Contact us if you're unsure about whether you need additional approvals.
5 Submit your application and pay the application fee 6 Complete the initial registration audit Before we approve your registration, we audit your organisation to ensure it:
meets all standards and guidelines can deliver your proposed training. Your initial registration audit is done in 2 phases and takes 6 to 9 months.
Phase 1 For phase 1 of the audit, we need detailed information about your organisation, including:
strategic plan business plan certified three-year financial forecast, including financial indicators financial management systems and student fees confirmation that your organisation's principal purpose is education. We assess the evidence you provide and advise if you have passed phase 1.
Complete the information requirements document and save it as Appendix 1. Attach this to your registration application.
Phase one information requirements — delivery of VET courses
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Phase 2 In phase 2, we visit your organisation to assess the premises.
You need to have all operating requirements in place, including:
suitable premises training and assessment materials qualified staff. 7 Pay the annual registration fee We email you an invoice for the annual registration fee if your organisation passed both phases of the audit.
Application assessment We review your application to determine if your organisation meets all relevant standards and guidelines.
We assess:
your application for accuracy and completeness the outcome of the initial registration audit. We then decide the outcome of your registration and inform you of the outcome of your application.
Outcome of application Successful applications If your application is successful, we will provide you with:
a training organisation identification number (TOId) a certificate of registration with the registration period a copy of your scope of registration. We will add your organisation to the State Register and training.gov.au
These will list your organisation’s:
name scope of registration contact details. Unsuccessful applications If your application is unsuccessful, we will:
provide you with a report with the reasons for the decision refund the annual registration fee. Re-register a training organisation We will invoice you for a re-registration fee before your registration ends.
If you wish to re-register, you must:
pay the invoice in full send us a completed re-registration application form (Form D) attend a re-registration workshop.
Application for re-registration as a registered training organisation - Form D
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1. Registered Training Organisation (RTO)
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2. Combined RTO and Non-School Senior Secondary Education Provider
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Schedule 2 - General information
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Re-registration audits We conduct an audit when you apply to re-register.
The audit may include assessments of your:
financial viability, including compliance with Guideline 1: Governance, financial viability and management systems in the VRQA Guidelines for VET Providers premises to assess compliance with the remaining guidelines and the RTO standards previous performance. If your organisation passes the audit, we will recommend your application for re-registration for approval.
We will contact you to inform you of the outcome of your application.
Appeals You can appeal our decision by applying to the Victorian Civil and Administrative Tribunal (VCAT) .
Expiry of registration If you no longer wish to be registered you must Cancel registration .
If your registration ends, your organisation can no longer:
promote or offer nationally recognised training issue qualifications issue statements of attainment. When your registration ends:
