Update independent school registration

Changes to school details

Independent schools should contact us to change school details. Catholic and government schools should contact their relevant organisation.

You must report any of the following changes to school details within 30 days via email vrqa.schools@education.vic.gov.au. Changes not listed here are amendments to registration.

Schools must notify us of the new principal's:
- title
- full name
- telephone number
- email address
- postal address.
New school principals need to complete a Fit and proper person declaration:

Fit and proper person declaration
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You must keep the completed declaration at the school to provide it to us on request.
Schools must notify us when a new member joins the school’s governing body.
You must provide the name and contact details of the new member, proprietor, president or chair.
They must complete a Fit and proper person declaration:

Fit and proper person declaration
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You must keep the completed declaration at the school so you can provide it to us on request.
You must request to change the religious or other affiliation of a school.
The State Register classifies a school’s religious or other affiliation as a ‘denomination’.
To request this change, complete the form and email it to us at vrqa.schools@education.vic.gov.au.

Request to change religious and other affiliation
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Amendments to school registration

Independent schools must apply to the VRQA to amend their registration details.

We can amend a school's registration to:

include an additional campus (including virtual or online campus)
include an additional year level
relocate a school or a campus
include an additional senior secondary or foundation secondary qualification.

If you want to amalgamate 2 or more registered schools, you must complete this form and attach it to a new school registration, or add one school as an additional campus to another.

Amalgamating schools’ details form

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Email us if you want your school to also:

be a registered training organisation (RTO) that delivers vocational education courses
deliver courses to full fee-paying international students, see Overseas students.

Complete the application form:

Amend an independent school’s registration – independent schools
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You may need to fill out additional forms listed on the application form, including:

Amend an independent school’s registration – additional year levels: Evidence checklist
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Amend an independent school’s registration – relocate a school or campus: Evidence checklist
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Amend an independent school’s registration - additional campus, virtual: Evidence checklist
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Amend an independent school’s registration – Additional campus: Evidence checklist
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How do we assess your application for amendment?

We only approve the amendment if your school complies with the minimum standards and requirements for school registration.

We may send you written feedback or request that you meet with us to discuss your amendment application.

You will have one more opportunity to submit extra documentation if required.

You must inform us of any changes to your application within 14 days. This includes changes to your supporting documentation.

How will I know the outcome of my application for amendment?

We will contact you when we have decided the outcome of your application. If we grant the amendment, we will:

issue an updated certificate of registration
amend your school details on the State Register.

If we refuse the amendment, we will provide you with reasons for our decision.

Appeals

If we reject your amendment application, you can appeal our decision by applying to the Victorian Civil and Administrative Tribunal (VCAT).